Monday, April 7, 2014

{Almost} Paperless: Final Thoughts (Post 8)

I have covered several different apps in this series.  I have decided not to cover some of the apps that I mentioned in my first post, because there's not much I can tell you beyond using those apps in the way they are set up.








You may wonder, after reading the posts on using apps to help with {almost} paperless organizing, "Why are you 'almost' paperless?"  I do use paper for some things for several reasons.  First of all, we still have paper in the house. Secondly, I enjoy writing things down.  Thirdly, it is, after all, still very convenient and useful.

Although I do not use a shopping list on the refrigerator anymore, thanks to my AnyList app, I do write down Kitchen Prep tasks that I need to do.  That can be anything from washing produce and putting in new containers to cooking up bacon for breakfast and a new recipe.  Sometimes it can mean "thaw this meat so we can use it and not eat pizza again."

I also write down my menu plan for the week and post it in the kitchen.  My current template is a full-page table (2 columns, 4 rows) with room to list Main Dishes, Sides, Desserts, Snacks, and Miscellaneous. As I make each item, I write it on my wall calendar, and I put a checkmark beside the dish name on my Menu Planner.  When we completely eat a dish, I cross it out.

I also  jot down things I want to do that are the most important for that day.  I also write down my list of errands so I will not forget any while I'm out.

One of my main purposes to go {almost} paperless is to cut out the excess paper that is floating around in the house.  I keep a paper recycling box under my kitchen table (which is beside my computer desk) and it fills up a lot quicker than you would think.  My four-drawer filing cabinet is quite full, and I'd really love to see it go on a diet

I will be doing several projects this year in my quest to go {almost} paperless.  One is I will be reorganizing my filing cabinet and seeing what I can get rid of either by tossing,  scanning, or typing into Evernote.  I have a 3-in-1 printer/copier/scanner that we bought three years ago with our computer.  The printer quick working after only 1-1/2 years.  I was able to baby it along until I couldn't stand it anymore.  I now have a black and white laser printer which works great!  I kept the all-in-one thing because I knew that I could use the scanner.  I have not used the scanner for any projects yet as it's at the bottom of our entertainment center and that would be some uncomfortable sitting and operating for long periods of time.  One day soon I will ask my husband to get it out for me (only he knows how all the cords are set up in the entertainment center) and I will be able to begin scanning documents and even photos (for another big project).

Tip
I read a tip which I thought was pretty brilliant.  If you already own a scanner which uses an SD card and do not see the need to purchase a specialized receipt scanner that will import your scans directly into your computer, you can use an Eye-Fi SD memory card which will transfer your files directly to your computer.  This would save a good amount of time for my projects.

This concludes, for now?, my series on {Almost} Paperless Organizing.  I hope it was helpful to you.  I actually wrote all eight posts in one night, and I'm pretty tired.  I didn't get much done on my Wunderlist tasks, but I still feel the satisfaction of having had a productive day.

I will probably blog updates from time to time.  I'd love to hear how you are doing in your quest to become {almost} paperless.





{Almost} Paperless Organizing:  Intro to the Series

{Almost} Paperless Organizing:  Calendars

{Almost} Paperless Organizing:  Evernote

{Almost} Paperless Organizing:  Evernote, Part 2

{Almost} Paperless Organizing:  Evernote, Part 3

{Almost} Paperless Organizing:  Wunderlist

{Almost} Paperless Organizing:  AnyList

{Almost} Paperless Organizing:  Final Thoughts

Pin It!

Friday, April 4, 2014

{Almost} Paperless Organizing: AnyList (Post 7)

 Now for one of my favorite new apps, AnyList.  I use AnyList for my on-the-go shopping lists and for a Honey-Do list.
AnyList has a very clean interface that makes it easy to read and to use.  It allows you to set up multiple shopping lists in any way you choose.  I have shopping lists set up for several different stores.  I also have another list (not shown) called Random Look for Stuff which has items that I want to look for in various places before deciding on which one to purchase.  Theoretically, you could use this app for making other lists as well, but this works out very well for me.

My Shopping Lists

Within My Grocery List, I can set items into specific categories which, for me, correspond to the area of the store in which I find the item.  I can also indicate in which order these categories are shown.  I have a certain route that I take when I go to Walmart and I can arrange the categories to follow that route.  When I get an item on my shopping list, I have the option of having the item go away when I tap it to cross it off.  This makes it easier to find remaining items without scrolling up and down.



Not only can you set up different shopping lists, but you can also input recipes and tell AnyList to put the ingredients into your shopping lists.  I started out inputting recipe ingredients, but decided that was too much for me to handle. It is very easy to just type in the items since it has its own search and autocomplete.  I do, however, use the recipes area to set up a "recipe" called Staples and another one called "Sam's Club."  My Staples recipe has ingredients for which I check every week to see if I need to get them at the store.  Milk, bread, etc.  Sam's Club ingredients are those items that we prefer to get at Sam's.

AnyList can be synced across two more devices.  This is helpful because my husband can put items in my list and it'll show up on my phone.  I can input items that I want to get from Sam's Club, and he can pick those up for me.  (I dislike shopping in Sam's with Gracie.  It takes much longer than I want it to.)

I have tried a number of shopping lists, and this is my favorite.


UPDATE:

Someone from AnyList app wrote me the same day this post was published and gave me a very helpful tip:

Hi Ava,

Thanks for writing a blog post about AnyList! We’re glad to hear that you like the app, and appreciate you helping to spread the word.

One note: instead of using recipes to keep track of commonly purchased items, you could try using our favorites feature:


The benefit of using favorites is that it is integrated with our autocomplete feature, so items from your favorites will be suggested as you type.

Hope this helps, and thanks again!

Best,
Jeff
I tried out this feature, and I love it!





{Almost} Paperless Organizing:  Intro to the Series

{Almost} Paperless Organizing:  Calendars

{Almost} Paperless Organizing:  Evernote

{Almost} Paperless Organizing:  Evernote, Part 2

{Almost} Paperless Organizing:  Evernote, Part 3

{Almost} Paperless Organizing:  Wunderlist

{Almost} Paperless Organizing:  AnyList

{Almost} Paperless Organizing:  Final Thoughts



Pin It!

Wednesday, April 2, 2014

{Almost} Paperless Organizing: Wunderlist (Post 6)


"Wunderlist, Wunderlist, I use you every day, to help keep me organized in every way."  For some reason, I am tempted to ing that to the tune of Wonder Pets whenever I say Wunderlist in my head.  Yes, I do have a 4-year-old.








http://www.wunderlist.com/en/

Wunderlist is a to do list management program that can be accessed on the computer, iPhone, and iPad.  Yes, it's available for PCs and Androids, too.

I use Wunderlist for both do-it-once tasks and for recurring tasks.

Wunderlist
My favorite feature in Wunderlist is the ability to group tasks into categories.  Most of my categories have to do with what time of day I perform these tasks.

1-Morning Checklist  I do these first thing in the morning, or as soon as I can after getting up.

Weekly Checklist  These are tasks that are assigned to specific days.

2a-Daily Tasks  I do these tasks sometime in the middle of the day.  Basically after 1-Morning and before my husband gets home from work.

2b-Housecleaning Tasks  This is a new and somewhat untried category.  By that, I mean that I have assigned a number of housecleaning tasks to a particular day and frequency (some are every 2 weeks or every 3 months).  This idea is roughly based off of The Motivated Moms calendar of housecleaning tasks.

3-Evening Routine  These are tasks that I do after supper.

4-Computer/Must Do  These tasks are done at the computer, and I prefer to do all of these every day.  Sometimes I begin these tasks during the day; other times, I do them at night.

5-Computer/Can Skip  These tasks can wait.

6-Computer/By Myself  I do these when I am by myself (i.e. My husband and daughter are asleep, and, therefore, cannot interrupt me.)  This is when I work on editing photos.

7-End of the Day  I do these tasks before I go to bed.  (That reminds me, I need to take my vitamins.  Hang on......)

Pinterest (several categories).  Some time ago, I wrote a blog post about how I figured out a way to keep up with reviewing my pins on Pinterest so that I'm not just a Pin Hoarder but a Pin Doer.  I review these boards on a regular basis (as I have time).  Those categories contain tasks to remind me to look at certain boards.

Declutter Challenges.  I follow a blog that assigns different decluttering challenges and this serves as my reminder to do those.

At the very top, there are three default lists that come with Wunderlist:  Inbox (which is a collection of uncategorized tasks), Today, and Week.  I use Inbox for putting random things that I'd like to do this week or on a certain day.  I never look at Week because that would be overwhelming.  I generally keep the Today list in view and I move through the list, checking off what I have completed or what I have chosen to skip.  (Yes, it's ok to skip something and do it the next time it rolls around!)

Just about everything (with the exception of the tasks in the Inbox list) has a due date and a repeat frequency.  Each task will say when it is due:  Today or maybe past due on yesterday or a previous date.  Sometimes I keep a past-due task in view until I can get it done; most of the time, I check the task off.

Wunderlist is very easy to use.  This offers me a way to "check off" what I have done and have the tasks appear auto-magically which saves me time.





{Almost} Paperless Organizing:  Intro to the Series

{Almost} Paperless Organizing:  Calendars

{Almost} Paperless Organizing:  Evernote

{Almost} Paperless Organizing:  Evernote, Part 2

{Almost} Paperless Organizing:  Evernote, Part 3

{Almost} Paperless Organizing:  Wunderlist

{Almost} Paperless Organizing:  AnyList

{Almost} Paperless Organizing:  Final Thoughts



Pin It!

PrintFriendly

Add This